Privacy notice

For EducationHR’s (Norfolk County Council) Education Job Finder

What this document is for

This privacy notice provides details on how we EducationHR (a traded service of Norfolk County Council) use your personal information for the purposes of providing a recruitment service or supply booking service to the organisation you are applying to and providing a talent pool service to you to maximise your chance of gaining a role.

By ‘use’ we mean the various ways your personal information may be processed including storing and sharing the information.

Norfolk County Council (The County Council) are the ‘Data Controller’ for personal information held in relation to Talent Pools and the Norfolk Supply Register. The County Council are the ‘Data Processor’ in relation to our customers (Educational establishments) who use the system for recruitment purposes. The County Council is committed to protecting the privacy and security of your personal information. By personal information we mean information which by itself or with other data available to the County Council can be used to identify you. This privacy notice: sets out how we look after your personal information, describes how we collect, use, and share your personal information, and tells you about your privacy rights and how the law protects you.

Further details

We also provide the following details in our general privacy notice on our website: Who we are, How long we use your information for, Your rights under the UK General Data Protection Regulation (the UK GDPR), and How to exercise them. You can also ask us for a copy of this information.

What personal data we collect and use about you

We will collect and use personal details (e.g., name, title), contact details (e.g., email/telephone number/address), other identifiers (e.g., National insurance number/teacher reference number for teaching posts only), full education and employment history, preferences (e.g., if reasonable adjustments are required/preferred contact method), financial (e.g., salary information as part of your employment history), social relationships (e.g., marital status), documentary data (e.g., passport, driver’s licence, DBS identity docs for Norfolk Supply Register only), personal history (e.g., immigration status).

Special category data we collect may include racial or ethnic origin, religious or philosophical beliefs, sexual orientation, and information about your physical or mental health or disability status to ensure your health and safety in the workplace, to assess your fitness to work, to provide appropriate workplace adjustments. Our lawful basis for processing this type of personal information includes for equal opportunities monitoring and is subject to several safeguards including your right to give notice that you do not want your data to be used in this way. We will explain this right further to you at the time this information is collected.

This information is classed as “special category data” under the UK GDPR. We may only collect these data when it is relevant and for the purposes described above. Information about any criminal convictions is also given a similarly higher level of protection under the UK GDPR.

For more information on your rights and how to make a complaint on the processing of your data, please see our General Privacy notice.

This notice was created on 19 March 2024